Colliers is an industry leader in commercial real estate, seeking a Space & Occupancy Planner I to support their global real estate portfolio. This role involves maintaining accurate space and occupancy data, supporting audit cycles, and collaborating with various stakeholders to ensure data integrity and effective space planning.
Responsibilities
- Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions
- Conduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications
- Upload and manage architectural drawings and updates; review plans to ensure alignment between as-builts and IWMS data
- Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies
- Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards
- Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes
- Serve as a primary planning and data support contact for assigned region(s), including headquarters operations
- Update IWMS to reflect completed moves and space changes, track requests, follow-ups, and approvals
- Participate in stakeholder meetings, capture follow-ups, and communicate status updates and deadlines
- Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps
- Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy
- Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities
Skills
- Bachelor's degree in a relevant field (e.g., Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline) required
- Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams
- Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred
- Understanding of workplace terminology, space classifications, occupancy models, and furniture/fixture layouts
- Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial)
- Strong analytical, problem-solving, and critical-thinking skills, with the ability to validate data, identify discrepancies, and apply logic to space and occupancy scenarios
- Highly organized and detail-oriented, with the ability to maintain accurate data, documentation, and workflow tracking
- Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes
- Strong interpersonal and communication skills, including the ability to coordinate with site contacts and internal partners across regions and functions
- Familiarity with AutoCAD or Revit and basic space planning concepts
- Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial)
Benefits
- Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability.
- Employees are able to enroll in our company’s 401k plan, which includes an employer match.
- Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually.
- Certain senior-level roles are eligible for unlimited time off.
- Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.
- Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment.
Company Overview
- Colliers International operates as a global real estate specialist and investment management company. It was founded in 1976, and is headquartered in Toronto, Ontario, CAN, with a workforce of 10001+ employees. Its website is http://www.colliers.com.