Kelly is a staffing company dedicated to connecting individuals with job opportunities. They are seeking a Marketing Assistant to support marketing initiatives for a pharmaceutical client, managing contracts, coordinating marketing activities, and utilizing AI tools to enhance productivity.
Responsibilities
- Coordinate and manage marketing-related contracts, including vendor agreements, agency statements of work, consulting agreements, and speaker or KOL-related documentation, in alignment with legal, compliance, and procurement requirements
- Track contract status, approvals, renewals, and budgets, ensuring timely execution and documentation
- Serve as a key liaison between marketing, legal, compliance, procurement, finance, and external vendors
- Maintain organized records for marketing activities, approvals, and documentation in accordance with pharmaceutical regulatory standards
- Provide administrative support to marketing and sales leaders, including expense, travel, and meeting coordination
- Assist with development and review of marketing materials, including promotional assets, sales tools, and digital content, following internal review and approval processes (e.g., MLR)
- Support meeting planning, training initiatives, advisory boards, and congress logistics
- Track key deliverables, milestones, and post-project documentation
- Utilize AI-powered tools (e.g., generative AI, workflow automation, project management software, content assistance tools) to improve productivity, reporting, documentation, and project coordination
- Identify opportunities to optimize marketing workflows using AI and automation while maintaining compliance
- Partner with marketing leadership to pilot new tools or processes that improve efficiency and scalability
Skills
- Bachelor's degree in Marketing, Business, Life Sciences, Communications, or a related field
- 1–3 years of experience in marketing coordination, project management, marketing operations, or administrative roles—preferably within pharmaceuticals, healthcare, or a regulated industry
- Experience managing contracts, documentation, or administrative workflows
- Demonstrated ability to manage multiple projects simultaneously with strong attention to detail
- Hands-on experience using AI tools to improve efficiency, organization, or content development
Benefits
- Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability
- Access to a retirement savings plan
- Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
- Transit spending account
- Paid sick leave under the applicable state or local plan
Company Overview
We’ve been helping organizations find the people they need longer than any other company in the world. It was founded in 1946, and is headquartered in Troy, Michigan, USA, with a workforce of 10001+ employees. Its website is https://www.kellyservices.com.
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