The Consultancy PR is a dynamic brand communications practice that combines the expertise of a large agency with the personalized approach of a boutique firm. They are seeking an Executive Operations Coordinator to support day-to-day operations, office culture, and agency marketing initiatives while coordinating across internal teams and external partners.
Responsibilities
- Direct Support of the Founder and Leadership Team
- Support the Founder and Leadership Team in day-to-day priorities, scheduling, and meeting coordination
- Attend key meetings and track action items and follow-ups
- Assist in organizing and advancing internal initiatives
- Help anticipate scheduling conflicts and proactively manage logistics
- Operational Support
- Act as a point of coordination between internal teams and external vendors (HR, IT, Accounting)
- Support execution of operational processes and systems
- Assist with employee and client onboarding and offboarding processes
- Manage office operations and vendor relationships
- Identify opportunities for improved efficiency and support implementation
- Office Culture
- Coordinate internal meetings, events, and team activities
- Help maintain strong internal communication across teams
- Support initiatives that enhance company culture and employee experience
- Agency Marketing Support
- Assist in development of case studies, presentations, and award submissions
- Support new business materials and agency marketing initiatives
- Help maintain agency website updates
Skills
- 0-1 year of relevant experience in operations, agency, or administrative roles
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proactive, detail-oriented, and solutions-driven mindset
- Ability to maintain confidentiality and professionalism
- Proficiency in Google Workspace (Docs, Sheets, Slides)
- Familiarity with Squarespace and design tools, such as Canva and Adobe Creative Suite is a plus
- Social media experience a plus but not a requirement
Benefits
- Generous paid time off, including unlimited vacation time
- Sick time, and volunteer days as well as maternity/paternity, bereavement and family medical leave
- Summer Fridays beginning at 1 PM from Memorial to Labor Day
- Inclusive Holiday calendar
- December break from Christmas Eve to New Year’s Day
- Hybrid office/home policy
- Comprehensive health insurance for all employees
- 401k plan for you to invest in your future
- Monthly stipend for cell phone and internet service
- Professional development and monthly “inspirational hours” led by an executive coach
- Quarterly team-building activities
- Annual off-site company retreat
- Celebration of individual and agency milestones (birthdays, work anniversaries, etc.)
Company Overview
- THE CONSULTANCY PR is a public relations and digital communications firm with offices in Los Angeles and New York to serve national and international brands within the design and lifestyle categories. It was founded in 2015, and is headquartered in Los Angeles, California, USA, with a workforce of 11-50 employees. Its website is https://theconsultancypr.com.