Join the Magic: Executive Assistant to Senior Leadership at Walt Disney Studios
Are you a highly organized and proactive administrative professional looking for a challenging and rewarding role in the entertainment industry? Do you have a passion for supporting high-level executives and driving strategic initiatives? If so, we have an exciting opportunity for you to join the Walt Disney Studios team as an Executive Assistant, Integrated Planning & Franchise Management.
Walt Disney Studios is a world-renowned leader in the entertainment industry, and our Integrated Planning & Franchise Management team plays a critical role in driving the success of our franchises across the globe. As an Executive Assistant on this team, you will have the opportunity to work closely with senior leadership, including the SVP, Integrated Planning & Franchise Management, and the VP Franchise Management, to provide comprehensive administrative support and drive strategic initiatives.
About the Role
The Executive Assistant, Integrated Planning & Franchise Management will provide critical administrative support to senior leadership, ensuring the smooth operation of the team and facilitating the achievement of business objectives. This is a remote opportunity, offering the flexibility and freedom to work from anywhere.
Key Responsibilities
- Provide comprehensive administrative support to the SVP, Integrated Planning & Franchise Management, and the VP Franchise Management, including managing calendars, scheduling meetings and conference rooms, answering phone calls and taking messages, and submitting expense reports.
- Develop a strong understanding of key leadership roles across the studio and broader enterprise, and be knowledgeable of points of contact and communication preferences to facilitate seamless meeting scheduling.
- Proactively monitor and manage meeting attendance, ensuring priority attendees are tracked and demonstrating agility in scheduling with multiple senior management teams concurrently.
- Organize, maintain, and update department electronic files (shared network folders) while ensuring all documents required for the team are printed and accessible.
- Coordinate, update, and deliver essential team documents and databases timely and efficiently.
- Support the team with office resource management and assist on special projects beyond daily administrative tasks as required.
- Organize and coordinate Partner events, from submission for approval to tracking RSVPs and managing check-ins.
- Book and manage travel, including coordinating meetings, creating detailed travel itineraries, coordinating with local offices, submitting and managing expense reports in a timely basis.
- Manage details for annual Studio International Summit, including managing agenda, key logistics, invites, and communication to attendees and key executives across WDS.
- Support the office of the President for Town Halls and larger company events as needed, answering phones, and supporting calendar.
Essential Qualifications
To be successful in this role, you will need:
- 1+ years of administrative experience at the senior management level, preferably within the entertainment industry.
- Strong computer skills with proficiency in both PC and Mac environments, including Microsoft Outlook, Word, Excel, PowerPoint, Keynote, and Google Docs.
- Proven ability to prioritize tasks, meet deadlines, and decisively adapt to changing situations with ease and flexibility.
- Exceptional attention to detail alongside the ability to maintain professionalism in high-pressure situations.
- Outstanding organizational skills with a strong commitment to follow-through, capable of managing multiple projects efficiently and concurrently.
- Excellent verbal and written communication skills, facilitating effective interaction and information transmission.
- A positive outlook with proactive, resourceful, and adaptable qualities.
- Exceptional interpersonal skills, able to foster a collaborative work environment and coordinate effectively with colleagues at all levels.
Preferred Qualifications
While not required, the following qualifications are preferred:
- Bachelor's Degree or equivalent experience.
- Familiarity with SAP.
What We Offer
As a member of the Walt Disney Studios team, you will have access to a comprehensive compensation and benefits package, including:
- A competitive salary, with a hiring range of $58,700 to $78,600 per year, based on a 40-hour work week.
- A bonus and/or long-term incentive units, dependent on the level and position offered.
- A full range of medical, financial, and/or other benefits.
Career Growth and Development
At Walt Disney Studios, we are committed to helping our employees grow and develop their skills. As an Executive Assistant, Integrated Planning & Franchise Management, you will have the opportunity to:
- Develop your administrative skills and expertise.
- Build strong relationships with senior leadership and other stakeholders.
- Drive strategic initiatives and contribute to the success of the team.
- Take on additional responsibilities and challenges as you grow in your role.
Company Culture
Walt Disney Studios is a dynamic and inclusive work environment that values creativity, innovation, and teamwork. As a member of our team, you will be part of a community that is passionate about storytelling, entertainment, and making magic happen.
How to Apply
If you are a motivated and organized administrative professional looking for a challenging and rewarding role, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to be considered for this role.
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