Business Coordinator (Remote)

APPLY NOW  Business Coordinator (Remote) Ofc Medicaid Innovation - Remote Posting Category:Hide Apply Now The Business Coordinator assists with the management of a diverse portfolio of duties and responsibilities that support the business needs of the Office of Medicaid Innovation (OMI). These duties and responsibilities include: fiscal operations management, inventory management, purchasing management, grants administration, and developing financial policies and procedures for University of Illinois Units seeking to partner and receive funding from OMI. This position exercises independent judgment and discretion, and must demonstrate business, accounting, analytical, and administrative knowledge. DUTIES AND RESPONSIBILITIES Fiscal Operations (25%) - Establish and maintain access to all necessary University of Illinois systems (e.g., Banner, iBuy, BA4, financial reporting systems) to perform business transactions and fiscal oversight functions on behalf of OMI. - Apply generally accepted accounting principles to assist in the reconciliation of receivables, documentation of expenditures, management of invoices and fund transfers, and maintenance of accurate financial records for OMI operations. - Issue funding requests, track incomes, reconcile revenue against Unit expenses and partner invoices, manage Unit cash flow, and establish funding priorities. - Receive invoices from a) partnering Units within the University of Illinois seeking reimbursement from OMI; or b) the Unit's vendors/ sub-contractors; validate expenses; track and monitor OMI AP and plan with management for expense reimbursement. - Prepare and submit Funding Requests and Certified Expenditure Reports to funding entities in coordination with Unit leadership. Federal Claiming (20%) - Assist with Unit activities related to federal claiming of University expenses for non-medical service University expenses incurred in the administration of the Illinois Medicaid program. These expenses are recorded and submitted to federal CMS (Centers for Medicare & Medicaid Services) in the form of a Certified Public Expenditure (CPE) under the Illinois Medicaid program under the direction of Healthcare and Family Services. - Assist with expense reporting and documentation while maintaining adherence to CMS (Centers for Medicare & Medicaid Services) guidelines for reporting Medicaid administrative costs. - Maintain thorough documentation to support internal and external audits related to CPE activities. - Identify opportunities for optimizing claiming processes and enhancing operational efficiency. - Provide technical assistance to staff ensuring compliance with all relevant state and federal regulations. Procurement, Equipment & Asset Management (35%) - Review, approve, and process requests for goods and services using University procurement systems (e.g., iBuy). Ensure purchases comply with University procurement policy and budgetary constraints. - Coordinate and manage procurement of hardware, software, subscriptions, and technology-related services. Evaluate purchasing methods, licensing structures, renewal schedules, and vendor agreements to ensure cost-effectiveness and compliance. - In collaboration with operations and the USC, support centralized tracking of all OMI equipment, hardware, software licenses, and subscriptions. - Maintain a comprehensive inventory of software licenses and recurring subscriptions; monitor renewal dates; evaluate utilization; and provide recommendations for consolidation or cost savings. Operational Policy & Documentation (15%) - Assist with the development, implementation, and maintenance of policies and procedures related to procurement, asset management, fiscal operations, and internal business processes. - Ensure alignment with University policies, state requirements, grant conditions, and other applicable laws and regulations. - Establish internal controls for purchasing approvals, asset tracking, and financial documentation to ensure transparency and audit readiness. - Provide administrative support related to financial and procurement operations, including record maintenance and processing official correspondence related to business transactions. Other Duties as Assigned (5%) QUALIFICATIONS Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required. Preferred Experience: Five years related experience and/or training KNOWLEDGE SKILLS AND ABILITIES - Knowledge of management principles, practices, methods and techniques. - Ability to exercise independent judgment and discretion. - Excellent problem-solving skills and administrative abilities. - Ability to work effectively with internal and external customers. - Strong verbal and written communications skills. - Excellent writing skills to prepare reports and business correspondence. - Ability to multi-task and produce accurate, detail-oriented work to meet stringent deadlines. - Proficiency with business applications including Microsoft Office programs/applications (Word, Excel, Access, PowerPoint, Outlook, etc. APPOINTMENT INFORMATION This is a 100% Full Time Civil Service  Business Administrative Associate position. The expected start date is 4/12/2026. Sponsorship for work authorization is not available for this position.  The budgeted salary range for the position is $70,000.00 - 85,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. System Office jobs such as this one are not eligible for the Referral Program.  Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. #LI-AB1 APPLICATION PROCEDURE & DEADLINE INFORMATION For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 4/6/2026. System Human Resource Services (217) 333-2600 [email protected] The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity and Inclusion at 217-333-2600, or by emailing [email protected]. Requisition ID: 9000946 Job Category: Civil Service Campus Location: Urbana