Note: The job is a remote job and is open to candidates in USA. Golden Hippo is an employee-owned builder of popular health and wellness brands, generating over $1 billion in revenue annually. They are seeking a Storytelling Production Coordinator to manage production logistics, scheduling, and documentation for their Golden Pets shoots, ensuring smooth operations and effective communication among teams and vendors.
Responsibilities
- Coordinate and maintain all shoot schedules, ensuring timely communication of updates across the production team
- Lead all locations logistics, including FilmLA correspondence, permitting, location scouting, property communication, and day-of coordination
- Oversee vendor and day-player billing, working directly with vendors and Accounts Payable to ensure accurate tracking, timely payment, and organized documentation
- Support all production logistics for onsite and on-location shoots, including call sheets, parking, load-ins, and equipment needs
- Maintain production tracking systems, databases, spreadsheets, and documentation for all shoots from planning through delivery
- Facilitate interdepartmental communication between Production, Creative, Post, Talent, and other internal partners to support smooth workflows
- Track and organize all assets, metadata, paperwork, releases, and production documents to ensure accurate handoff to Post and internal stakeholders
- Uphold SAG guidelines and production protocols in coordination with the production team and signatory
- Troubleshoot day-of issues, resolve cross-team conflicts, and support producers and crew to maintain a safe, efficient, and professional environment
- Assist with pre-production tasks such as gathering scripts/materials, securing props, and preparing locations as needed
- Contribute to a positive, collaborative team environment and help maintain strong relationships with full-time and freelance crew
Skills
- Exceptional organizational skills, with the ability to manage multiple schedules, locations, vendors, and documents simultaneously in a fast-paced environment
- Strong communication and interpersonal skills, ensuring clear, timely updates across internal teams, crew, vendors, and location partners
- Problem-solving and adaptability, with the ability to troubleshoot logistical or scheduling challenges quickly and maintain a calm, solution-oriented approach
- Working knowledge of production logistics, including on-set workflows, equipment needs, permitting processes, and location protocols
- Understanding of location coordination, including FilmLA procedures, permitting requirements, and best practices for working with property owners and site reps
- Familiarity with vendor and billing workflows, including communicating with vendors/day players, tracking invoices, and partnering with Accounts Payable
- Strong attention to detail, ensuring accurate tracking of assets, metadata, paperwork, SAG documents, and production records
- Collaborative mindset, with the ability to foster positive working relationships with multidisciplinary crew
- Time-management skills, with the ability to prioritize tasks, anticipate needs, and support several shoots at various stages of planning simultaneously
- Knowledge of SAG guidelines and production compliance protocols, with the ability to help enforce standards on set
- Technical literacy, including familiarity with digital media organization, spreadsheets, production software, and equipment basics
- Ability to work independently, anticipate needs, and take initiative in a fast-moving production environment
- High School Diploma
- 1–3 years of experience in production coordination or a related production support role
- Experience managing schedules, communicating with vendors, or coordinating logistics on studio or location shoots
- Familiarity with production documentation, including permits, releases, call sheets, and shoot trackers
- Associates Degree in Film or Production
- 2–4 years of production or post-production experience in a fast-paced, multi-project environment
- Experience coordinating locations, FilmLA permitting, or working with property owners, site reps, or municipal agencies
- Prior experience handling vendor billing, managing invoices, or working with Accounts Payable
Benefits
- Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.
- Through our charity sponsorships, you can make a positive impact on communities worldwide. We’ve donated over $9 million to date.
- We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career.
- 6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.
- Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. Learn more.
- Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career.
- Plus Bonus Potential
- Reimbursements for a portion of personal cell phone and internet usage for eligible employees.
Company Overview
We’re an employee-owned, vertically-integrated builder of some of America’s most popular health & wellness brands. It was founded in 1911, and is headquartered in Depew, New York, USA, with a workforce of 201-500 employees. Its website is https://www.huntrealestate.com/.
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