Note: The job is a remote job and is open to candidates in USA. Wall Street Prep is a company focused on educational training, and they are seeking a Learning Operations Coordinator to support their Learning team. This role involves coordinating seminar staffing, maintaining records, and ensuring communication across various teams to facilitate smooth operations.
Responsibilities
- Own the end-to-end staffing process for all training seminars
- Send staffing requests to instructors and manage availability collection
- Compile and present instructor options to the CLO for review
- Confirm final instructor assignments based on CLO direction
- Serve as the primary point of contact for all instructor staffing communication
- Maintain accurate and up-to-date staffing records across Asana and internal tracking systems
- Track instructor assignments, seminar dates, and compensation details
- Ensure alignment and consistency across all internal systems and documentation
- Communicate finalized staffing decisions to the Program Management team in a timely manner
- Ensure clarity and alignment across stakeholders to minimize back-and-forth
- Proactively flag gaps, changes, or risks related to staffing
- Support the CLO and Learning Advisor on operational priorities and initiatives
- Assist with coordination of seminar preparation and content-related projects
- Take on ad hoc operational tasks to ensure smooth day-to-day team execution
Skills
- Exceptional attention to detail with the ability to manage multiple workflows simultaneously
- Strong organizational and time management skills in a high-volume environment (20+ programs/month)
- Clear and professional written communication, especially over email
- High level of responsiveness, reliability, and follow-through
- Comfort working with systems such as Asana, Google Sheets/Excel, and shared drives
- Ability to manage ambiguity and adapt to changing schedules and priorities
- Proactive mindset with the ability to chase down missing information and close loops independently
- Process-oriented thinker with a focus on improving efficiency and reducing friction
- 1–3 years of experience in operations, coordination, project support, or a similar role
- Experience in a fast-paced, detail-driven environment preferred
- Prior experience supporting logistics, scheduling, or staffing coordination is a plus
Company Overview
- Wall Street Prep was established in 2004 by investment bankers to train the financial services industry. It was founded in 2004, and is headquartered in Newton, Massachusetts, USA, with a workforce of 51-200 employees. Its website is https://www.wallstreetprep.com/.