Role Overview
Looking for a detail-oriented Virtual Assistant to support procurement and sourcing operations. You'll identify suppliers, manage quote requests, track negotiations, and handle routine communications with vendors and buyers.
This is an ongoing part-time role (20 hours/week) with potential to grow.
Key Responsibilities
Supplier Sourcing (40%)
Search B2B platforms (Alibaba, TradeKey, IndiaMART, Made-in-China, Global Sources) for verified manufacturers
Filter for factories only — no middlemen or trading companies
Send initial inquiry emails using provided templates
Collect supplier responses, pricing (FOB/CIF), MOQs, lead times, and payment terms
Request documentation: business licenses, certifications, inspection reports
RFQ & Quote Management (30%)
Monitor RFQ sections on B2B platforms daily
Qualify leads using provided checklist (company verification, quantity, destination, payment terms)
Draft and send quote responses using templates
Follow up on unanswered inquiries
Track quote status and buyer responses
Administrative & Tracking (30%)
Maintain supplier/buyer tracking spreadsheet with contact details, pricing, and status
Update pipeline with communication history and next steps
Organize documentation folders
Flag compliance concerns or red flags
Requirements
Must Have:
Excellent written English
Experience with B2B sourcing platforms (Alibaba, IndiaMART, TradeKey, or similar)
Strong Excel/Google Sheets skills
Reliable internet and ability to work independently
Attention to detail
Nice to Have:
Background in procurement, import/export, or supply chain
Familiarity with Incoterms (FOB, CIF, EXW, DDP)
Knowledge of payment terms (L/C, TT, D/P, CAD)
Experience with logistics coordination or freight forwarding
CRM or lead tracking experience
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