Industry Research Agreements Administrator

Department Overview

The Office of Proposal & Award Management (OPAM) supports the OHSU research community by providing pre-award and post-award administration of sponsored proposals and awards. https://www.ohsu.edu/proposal-and-award-management

Please list work experience on resume in month and year format.

Function/Duties of Position

Contract Management

• Independently manage, analyze, draft, negotiate and execute sponsored project agreements funded by industry partners including, but not limited to, material transfer agreements requiring negotiation, data use agreements, incoming and outgoing subcontracts, and standard industry research agreements.
• Negotiate contract terms, incorporate appropriate terms, working with various contracting parties to ensure that the requirements of the University and the industry sponsor are met while mitigating risk, maintaining the integrity of the research plan and protecting the intellectual property rights of the principal investigator and the University.
• Consult and collaborate with CRSO, Collaborations and Entrepreneurship, OHSU Legal, Risk Management, ORIO, the funder, the sponsor and its affiliates, the principal investigator and his/her department where appropriate.
• Ensure that contract payment schedules, budgets, reporting requirements, termination schedules, and deliverable schedules are complete, compatible with OHSU policy, practicable, and in the best interest of the principal investigator and OHSU.
• Use extensive knowledge of applicable OHSU policy, public laws, regulations, and guidelines to translate program requirements into contract terms.
• Verify necessary internal prior approvals, compliance requirements and documentation of subcontract institutions.

Customer Service

• Provide superior customer service to internal and external contacts.
• Clearly and reliably communicate with sponsors on behalf of OHSU (sponsors both internal and external to OHSU).
• Provide subject matter expertise to entire Institution (including departments, hospital, foundation, and other contracting groups).
• Develop and maintain partnership with IRB, CRSO, and other internal offices as needed
• Actively participate as a team member by assisting others and freely sharing information.

Training

• Participate in training initiatives for departmental staff and stakeholders.
• Contribute to drafting or modifying policies, guidance, strategies, and practices to ensure researchers comply with contractual obligations under the contracts, including compliance with applicable state and federal regulation in conjunction with OHSU policies.
• Participate in and contribute to externally focused departmental initiatives, such as contracts formal and informal training for department staff or faculty, brown-bag training sessions, and Research Administration Information Network (RAIN) meetings.
• Serve as a resource for department staff, including study teams.

Maintain Expertise

• Stay current with OHSU, RDA, CRSO, ORIO and OPAM policies and procedures.
• Actively participate in training opportunities made available to build skills and increase knowledge.
• Participate in and contribute to internally focused departmental quality initiatives, such as in-service training, procedural analysis and improvement, and team building.
• Maintain proficiency with University information systems including, but not limited to: InfoEd, Cognos, eCRIS, OGA, IRB, IACUC, IBC, and Conflict of Interest in Research.

General Responsibilities

• Find ways to accomplish tasks and resolve issues while maintaining compliance. Be comfortable with the “grey” areas and think outside the norm to find creative solutions.
• Teamwork - Understand and support the concept of teamwork and offer to assist other OPAM team members with sponsored projects administration issues and sharing of information.
• Process Improvement - Assist in the identification, evaluation and development of more efficient and cost-effective processes.
• Other Duties as Assigned.

Required Qualifications

• Paralegal Degree/Certification OR Bachelor’s Degree

• Three years of experience in federal and/or industry contract negotiation. OR

• Equivalent combination of education and experience.

• Possess or attain within 6 months of hire OHSU signature authority for the specified contract type within portfolio.

• Ability to use independent professional judgment, take initiative, have a strong work ethic and express a positive attitude.

• Ability to establish and maintain effective and collaborative working relationships and maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies.

• Demonstrated excellent analytical skills with the ability to understand and synthesize complex guidelines and regulatory requirements.

• Excellent communication skills as demonstrated by the ability to interpret, convey, explain, and uphold regulatory requirements and contract language to administrative and investigator clients in the OHSU research community.

• Ability to organize and prioritize work with emphasis on tracking for rapid status-check.

• Ability to adapt to new or changed electronic systems, processes, and in the absence of processes.

• Ability to handle multiple priorities in a fast-paced, sometimes stressful environment often with competing deadlines.

• Demonstrated ability to accurately comprehend and interpret medical and scientific terminology, concepts, and methodology.

• Ability to negotiate with multiple parties and come to mutually satisfactory results.

• Thorough understanding of budgeting principles and procedures.

• Ability to exercise diplomacy and ability to handle highly confidential matters in a discreet manner.

Additional Details

Fully remote position within the United States.

If employee chooses to utilize campus flex space, it’s a typical office environment; regular work hours to be coordinated with manager. Possible travel to national meetings.

Work schedule falls within the normal daytime range of 7:30 am – 5:00 pm pacific time.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].

Originally posted on Himalayas

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