At arenaflex, we're committed to fostering a culture of innovation, collaboration, and growth. As a leading organization in the industry, we're always on the lookout for talented individuals who share our passion for excellence and our dedication to making a difference. If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you!
**About arenaflex**
arenaflex is a dynamic and forward-thinking organization that's dedicated to pushing the boundaries of what's possible. Our team of experts is passionate about delivering cutting-edge solutions that make a real impact in the lives of our customers and stakeholders. With a strong focus on innovation, collaboration, and continuous learning, we're creating a workplace culture that's both challenging and rewarding.
**Job Summary**
We're seeking an experienced Administrative Assistant/Data Entry Specialist to join our team at arenaflex. As a key member of our support staff, you'll play a critical role in managing our grants management and financial systems, providing administrative support to our Executive Director and team, and ensuring the smooth operation of our office. If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you!
**Responsibilities**
As an Administrative Assistant/Data Entry Specialist at arenaflex, you'll be responsible for:
* **Grants Management System Expertise**: Maintain expert knowledge of our grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
* **Data Entry and Maintenance**: Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
* **Help Desk Support**: Serve as the primary point of contact for help desk requests, resolving challenges and errors.
* **Award Close-Out Process**: Assist with the award close-out process and ensure timely updates in the grants management system.
* **Reporting and Analysis**: Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
* **Corrective Action**: Take corrective action in the system as instructed by the Executive Director.
* **Customized Funding Searches**: Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
* **Workshops and Training**: Develop and facilitate workshops and training on the grants management and funding search systems.
* **Office Support**: Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
* **Financial System Support**: Perform data entry in the financial system and provide administrative support to the Controller.
* **Administrative Support**: Provide administrative support to the Executive Director and colleagues as needed.
* **University Office Communications**: Manage university office communications and updates, including IT and email distribution.
* **Website Updates**: Update the RI website as directed and perform general office support tasks.
* **Event Coordination**: Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.
**Requirements**
To be successful in this role, you'll need:
* **Strong Understanding of Technology**: A strong understanding of technology and data management systems.
* **Independence and Collaboration**: Ability to work independently and collaboratively within a team.
* **Data Entry and Administrative Experience**: Experience with data entry and administrative support tasks.
* **Grants Management and Financial Systems**: Experience with grants management systems or financial systems (nice-to-have).
* **Workshop Development and Training**: Familiarity with workshop development and training facilitation (nice-to-have).
**Benefits**
As a valued member of our team, you'll enjoy a range of benefits, including:
* **401(k) Plan**: A comprehensive 401(k) plan to help you save for your future.
* **Dental Insurance**: Comprehensive dental insurance to keep your smile healthy and strong.
* **Health Insurance**: A range of health insurance options to suit your needs.
* **Paid Time Off**: Generous paid time off to relax and recharge.
* **Vision Insurance**: Comprehensive vision insurance to keep your eyes healthy and clear.
**How to Apply**
If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you! Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you!
Apply Now