The U.S. Senate Sergeant at Arms is seeking a skilled Senior Asset Management Specialist to join the Chief Information Officer’s Asset Management team. In this role, you will manage IT, Telecom, and Office Equipment inventory, ensuring compliance with Senate rules, and providing guidance on asset management best practices.
Responsibilities
- Conduct IT, Telecom, and Office Equipment inventory audits and physical asset verification across all Senate departments
- Provide guidance to General Services Administration (GSA) personnel for auditing state office locations
- Manage inventory processes, including tracking, tagging, accounting, and disposal of assets in accordance with Senate rules
- Offer asset management guidance to Asset Custodians and System Administrators and perform audits as needed
- Investigate and resolve inventory discrepancies and implement measures to prevent recurrence
- Assist in developing and implementing asset management processes and workflows
- Maintain catalog listings of office equipment offerings and analyze vendor materials to clearly define specifications for customers
- Prepare documentation for the final disposal of IT and Office Equipment assets
- Provides information regarding equipment, services, and policies; handles tickets and inquiries on various inventory related matters, such as lost/stolen/damaged equipment, equipment reassignments, and individual office concerns; Initiates and processes invoices for lost/stolen/damaged equipment
- Conducts physical inventories of equipment in Senate offices and Committees; updates inventory management system; enters and updates computer databases for tracking equipment; generates periodic reports; ensures that all changes and updates resulting from additions, deletions and assignments of items are inputted and accurately completed
- Receives and processes vouchers, invoices, and receipts
- Adds IT and General Office Equipment purchased outside the SAA Catalog
- Issues SAA Temporary Property Passes and SAA Asset Tags to Senate employees for equipment
- Adds, changes, and deletes products and services to the technology catalog
- Serves as a liaison between the Senate and the General Service Administration (GSA) on local and state equipment; maintains and provides accurate documentation of equipment assignments to Senate offices
- Reviews, assigns and monitors the ordering, receiving, shipping, issuance, delivery, transfer, installation, and disposal of equipment; Receives, analyzes and validates all General Office Equipment orders and configuration sheets submitted by Senate offices; ensures hardware compatibility, pricing and availability of equipment; advises requesting office of any difficulties and works with staff to resolve issues
- Serves as liaison between Senate offices and vendors for billing issues, equipment concerns and tracking orders; maintains and provides accurate documentation of equipment assignments
- Creates purchase requisitions for all General Office Equipment purchased by Senate Offices through the SAA
- Works with SAA Finance and vendors to resolve billing questions for Senate offices
- Other duties as assigned
Skills
- High School Diploma/ GED
- One to three years of experience with customer service, operation of IT, telecom and/or office equipment, and a basic understanding of inventory methods
- Knowledge of inventory database and ticketing software and procedures
- Knowledge of office equipment, computers, relevant software/Web applications, and spreadsheets and databases
- Ability to prepare accurate and correct records and reports
- Ability to stay abreast of information inventory trends and developments
- Ability to establish and maintain effective working relationships with SAA employees, vendors, and Senate staff
- Ability to communicate effectively
- Demonstrated experience in developing and implementing asset management procedures
- Familiarity with Senate rules and protocols related to asset management (preferred but not required)
- Ability to stay up to date with evolving inventory management technologies and practices
Benefits
- Student loan reimbursement
- Professional development
- Transportation subsidy
- TSP/retirement savings
- Access to our Employee Assistance Program
Company Overview
Welcome to the official LinkedIn page of the U.S. Senate Sergeant at Arms (SAA). It was founded in undefined, and is headquartered in Washington, D.C., US, with a workforce of 501-1000 employees. Its website is https://www.senate.gov/about/officers-staff/sergeant-at-arms.htm.
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